CAMC of Surface wheel Lathe at ROH/NJP
Name of the Firm- M/S HYT Engineering, New Delhi
Total Awarded Value: 21308189 Contract Periodicity- 18.03.2025 to 17.03.2030 Contact:-
Scope Of Work
- Comprehensive OEM based annual maintenance contract of broad gauge CNC surface wheel lathe at ROH/NJP for a period of 05 (Five) years which will be inclusive of all spares materials and labour cost. All consumable spares and materials shall form a part of the scope of comprehensive AMC except as follows- (A) Lubricating oils/Diesel/Fuel or coolant. (B) Major machine elements/structural members which are under guarantee of 05 years vide clause no-16,1 s stipulated in ‘Warranty Obligations” requirement.
- The duration of AMC shall be 05 years from the date of issue of LOA. Rates of AMC has been quoted by the tenderer on yearly basis, which will remain applicable during the duration of AMC and not subject to any variation except any statutory charges in taxes and duties as compared to quoted rates.
- The tenderer must provide AMC services at the consignee location without any precondition. The AMC should include complete responsibility for the bought out sub assembles and components like CNC system, AC unit, diesel engine etc.
- The details of preventive maintenance services including clearing of machine under AMC shall be provided by the tenderer in the following format.
| SN | Types of Preventive Schedule | Periodicity | Items to be checked | Items of replacement | Expected plant down time |
|---|
Preventive maintenance shall preferably be conducted on weekends through mutual agreement with the consignee. Each preventive maintenance scheduled normally shall not exceed one day. The total shutdown time for preventive maintenance should be kept as low as possible but not more than 60 hrs./month (averaged over the quarter) including time for cleaning, weekly, fortnightly, monthly: quarterly schedules etc. The preventive maintenance regime offered must be aimed at achieving minimum 90% up time of the plant excluding the plant down time for preventive maintenance schedule.
The tenderer shall ensure that in case a failure is reported by the consignee, qualified service engineers visit the site within 03 days after the failure report shall be treated as grace period, which will not count towards plant down time for up to one failure per quarter and a maximum of 4 failures per annum. In case, the number of failures exceeds one during any quarter or four during any year of AMC, grace period of only 02 days will be permissible for such additional failures. Complaints shall be lodged by consignee by fax, e-mail or per bearer at address given be the tenderer. The responsibility to keep the failure reporting address details current will rest with the tenderer.
- In case preventive maintenance is carried out along with breakdown maintenance schedule; preventive maintenance time will be deducted from breakdown time of the plant.
PROVISION OF PENALTY
- Penalty shall be levied on the tenderer for maintaining plant up time below the limit of 90% calculated on working days basis after discounting for grace period and preventive maintenance period. Penalty shall be calculated as %age of quarterly payment and will be deducted from the respective quarterly payments. Penalty calculation will be done over quarterly payment period.
| SN | Availability slab | Applicable penalty |
|---|---|---|
|
1 |
90% to 80% |
0.5% for every 1% or part thereof) reduction in availability of plant below 90%. |
|
2 |
Below 80% |
1% for every 1% (or part thereof) reduction in availability of plant below 80%. |
- Plant up time of less than 60% for two consecutive quarters will constitute complete failure of tenderer to provide the AMC services successfully and will result in forfeiture of AMC BG. This will be in addition to penalty clause above for the period of actual performance.
- It is the sole responsibility of bidder to stock all spares and material as required for smoother execution of AMC in order to achieve response time in compliance to machine availability as per stipulated requirements.
- In all cases of plant failure except as mentioned in above, any other spare part or material necessary to restore the plant to proper working order will be arranged by the tenderer as a part of AMC.
- In case of damage to the machine on account of any external factor, viz., floods, earthquake, fire, arson or sabotage, entire cost of spare parts and material necessary for repair of the plant shall be borne by the railways. However, the tenderer shall provide services of their engineers free of cost as a part of AMC to restore the plant to working order.
- In case of damage to the plant as mentioned above, any spare parts and material necessary to restore the plant to proper working order shall be arranged by the tenderer and charged on actual basis duly certified by authorized railway official in the next quarterly bills. The rates charged for such spare parts shall be based upon the spare part rate list provided by tenderer in compliance of clause 5.2 or any other valid document. The tenderer shall furnish documents to support the rates charged for spares used for repair.
- Normally quarterly payment will be made under AMC will be made to the tenderer within 30 days from the end of that quarter subject to submission of the following documents by the tenderer to the paying authority assigned by the consignee:
(a) Consignee’s certificate for work done as per Annexure-G of Section-VI with calculation of down time and penalty applicable.
(b) A certificate by consignee that no spare part is due with the tenderer.
(c) Bills submitted by the tenderer & accepted by consignee.
(d) Attested photocopy of the AMC BG. - The AMC contract can be terminated in following ways:
- Consignee may terminate the AMC in the event of failure of tenderer to provide AMC services of the AMC agreement in addition to en-cashing of AMC Performance Guarantee (BG)..
FACILITIES TO BE PROVIDED BY RAILWAYS
- Railways shall provide necessary facilities required for maintenance of the Wheel Lathe, including providing crane facility, providing Wheel sets for conducting trials as and when demanded by the Service Engineer.
- Railways shall also provide unskilled labour for major breakdown, or for major lifting of the machine parts.
- Railways shall also provide condemned wheel sets for taking initial trials and also provide necessary consumables including cutting tools for taking such trials.
- After machine maintenance is over the Railways should provide their operator to take the trials on the Wheel Lathe.
- Railways should give permission to the staff of the Contractor to work during second shift and third shift including holidays so as to ensure the minimum down time of the machine. The Railways should ensure that this permission to work in all the three shifts along with holidays is automatically given as soon as the contract is signed.